In-Demand IT Careers

Project Administrator

Allentown, PA | Work from home flexibility

Posted: 03/24/2023 Job Category: Project Management Job Number: 6700

Job Description

Job Summary

Provides administrative, analytical, and content support for company’s emergency preparedness/response plans and programs.  Manages and maintains repository of plan documents. Performs tasks in support of project team, including the maintenance of key performance indicators, schedule and assist Emergency Planner’s with training and exercise development and performs weekly administration of roster database and other Microsoft tools. 

Primary Responsibilities

Supports the document control function to ensure all records are properly reviewed and retained in accordance with corporate document retention requirements. Interfaces with subject matter experts to ensure their document content reviews and edits are properly updated and upload to the company’s SharePoint sites.  Assists in the content development of emergency response plans, training and exercises programs and creation of workflows to streamline content.  Bi-weekly manage emergency role assignments in Access Database and post weekly on-call rosters for organizational awareness.  

Basic Qualifications

• Project administration or office management experience.
Demonstrated proficiency in SharePoint, SharePoint Online, and Office365 Tools/Apps, including Power BI..
• Ability to maintain confidential information. 
•  Ability to learn and build computer-based training using RISE.
• Ability to prioritize work assignments with flexibility to quickly adapt
• Ability to prioritize work assignments with flexibility to quickly adapt to rapidly changing priorities and to a changing environment.
• Ability to clearly convey verbal and written material.
• Ability to remain cooperative and tactful in stressful situations.
• Ability to work both independently and in a team environment.  

Preferred Qualifications

• Strong interpersonal, communication and organizational skills and the ability to work with employees and management at all levels
• High degree of personal discipline, maturity, integrity and respect for maintaining confidential information.
• Ability to prioritize work, coordinate projects and maintain records on the status of the project.
• Excellent writing, editing and oral communications skills in order to compose reports and to communicate to project stakeholders.
• Demonstrated ability to work well in a team environment with program and technical staff.
• Proven ability to handle and complete multiple tasks effectively. Working knowledge with building workflows and automation processes using Power Automate, Power Apps and Power BI.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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Whether you are looking to fill or looking to advance your career, I would strongly suggest speaking to Scott and his team at OpenArc. Scott and his team provided a consultative and hands on approach throughout the entire process in my recent transition. Their unique approach was unlike anything I've experienced either as a candidate or a hiring manager.

-Mark Quinn, Service Sales Executive at Siemens Medical Solutions, USA, Inc.

Working with OpenArc was a great experience. The position I accepted was accurately described and my questions on benefits, paid time-off, and holidays and more were promptly answered. The entire OpenArc team was a very professional and to the point. I highly recommended OpenArc to all of my peers.

- Lisa McLaughlin, Executive Director, ACAPT

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